Colorado Municipal 
Clerks Association     

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PRESIDENT'S MESSAGE     

by Lisa DelPiccolo

Mark Your Calendars!

October 15-18 in Durango

Annual Conference Committee members met in Durango recently to tour the venues for the 2019 conference.  Below are my top 10 reasons why you should plan to attend.

10.  THE JOURNEY

To get to Durango, you’ll likely travel through some of the most scenic areas of the state.  I traveled Highway 550, Otto Mears’ Million Dollar Highway, over Red Mountain Pass.  Absolutely gorgeous.  I passed through the charming historic towns of Ouray and Silverton and watched for deer, elk, bighorn sheep, and moose along the way.  From the Front Range, Wolf Creek Pass is equally scenic. 

9.  THE DESTINATION

There’s only one way to say it, Durango is cool.  It’s lively and fun.  It’s historic and youthful, all at the same time.

8.  THE VENUE

The Double Tree Hilton is very nice.  Comfortable rooms, a restaurant and bar on site, shuttle service, a Starbucks nearby, and a warm cookie when you check in.  My room overlooked the Animas River, and the amazing river front trail.  The hotel is within walking distance of the downtown, restaurants, and the train depot.  I parked my car when I arrived and never needed it during my stay.

7.   THE DOWNTOWN

Prepare to shop and eat.  Lots of boutiques and restaurants and a trolley that will transport you around the downtown area. 

6.   THE RESTAURANTS

An abundance of unique restaurants and brew pubs.  Choose carefully.  It would be a herculean feat to try them all.

5.   THE HISTORY

I love historic hotels and museums.  Durango has both.  Make sure to visit The Strater Hotel.  You will be transported back in time.  The Durango Railroad Museum is loaded with old west artifacts, including a haunted train car.  Admission is free. 

4.  THE CONFERENCE SCHEDULE

The Education Committee and award-winning Institute Director Kathie Novak are putting together interesting and valuable educational sessions to meet the needs of clerks with varying responsibilities.

3.  THE EXCURSIONS

I can’t reveal the details yet, but we have a Wednesday excursion planned that you won’t want to miss.  A cocktail reception is also in the planning states for Thursday.  Stay tuned.

2.  THE HOST CLERKS

Amy Phillips, Chris Vicari and Ben Florine are rolling out the red carpet to make sure you enjoy your visit their City.  They’ve arranged excellent speakers for the opening and closing sessions with ties to their corner of the state.

1.  THE NETWORKING 

What’s better than spending time with your fellow clerks?  We want you there with us!  Plus, we will have at least one special guest in attendance that you will want to meet.

See you in Durango!


Thank You

A special thanks to our 2018 annual conference sponsors, click on their logo to be taken to their website. Take a few minutes and visit their sites, thanks!

Interested in hosting a future CMCA Conference?

RFP FOR 2021 & 2022 CONFERENCE HOSTING

RFP for 2021 and 2022 CMCA Annual Conference.pdf

RFP Submittal Form for 2021 and 2022 Conferences.pdf

Scholarships Now available FOR masters institute and summer institute Information

UPCOMING MEETINGS

Annual Conference Committee

Thursday, May 9, 1:00 p.m.

Conference Call


CMCA Board Meeting / Business Meeting

Thursday, June 20, 3:15 p.m. - 4:30 p.m.

CML Annual Conference - Breckenridge


CMCA Board Meeting / Business Meeting

Friday, July 12, 11:30 a.m.

Regis University, Denver


hello colorado! town/city halls and other landmarks from across our great state

Upcoming events

    • June 07, 2019
    • 8:30 AM - 3:30 PM
    • Town of Bennett, 207 Muegge Way, Bennett CO 80102
    Register

    LIQUOR: You’ll learn about basic liquor licensing applications, types of licenses, special event permits as well as modifications to premises, transfers of ownership, and more!

    RECORDS MANAGEMENT: Come and learn how to develop a Records Management Program. Learn to determine what is a record, how to conduct and create record inventories, how to develop a Records Management Plan, and write a Records Management Manual for your staff.

    Host City/Clerk: Town of Bennett, Lynette White, MMC, Town Clerk

    Trainers: Robin Eaton, CMC, Deputy City Clerk, City of Wheat Ridge Barbara Setterlind, MMC, City Clerk, City of Centennial

    Attendance and completion of assessments will earn 3 points toward your CMC


    • June 14, 2019
    • 8:30 AM - 3:30 PM
    • Town of Norwood, 1670 Naturita Street, Norwood CO 81423
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Norwood, Gretchen Wells, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • June 21, 2019
    • 8:00 AM
    • June 22, 2019
    • 5:00 PM
    • Marriott Residence Inn Breckenridge
    Register

    Our Annual Summer Masters Academy will once again follow the CML Conference - this year in Breckenridge.  The program is two full days of training on important topics you face as leaders and managers.  Friday brings a session on Project Management, as requested by our Education Committee.  Saturday will focus on your leadership development, with an Athenian Leadership Dialogue on "True North" by Bill George.

    See the brochure for all the information:  2019 Summer Academy Breck Flyer.pdf

    We have arranged a room block at the Marriott Residence Inn Breckenridge , for Friday and Saturday nights.  Special rate of $199/night.  Click here to reserve your room on or before May 20th, 2019: Group rate for Colorado Municipal Clerk Association 2019 Training

    • June 21, 2019
    • 8:30 AM - 3:30 PM
    • Town of Snowmass Village, Town Council Chambers, 130 Kearns Road, Snowmass Village CO
    Register

    Participants will learn the history of marijuana licensing in Colorado, the various marijuana license types, licensing steps, interest types, renewals, changes to and pending legislation.

    Host City/Clerk: Town of Snowmass Village, Rhonda Coxon, CMC, Town Clerk

    Trainer: Laura Bauer, MMC, City Clerk, City of Commerce City

    Participation and completion of the assessment will earn 3 points toward your CMC.

    • July 06, 2019
    • 8:30 AM - 3:30 PM
    • Regis University
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Institute Pre-Session

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • July 07, 2019
    • July 12, 2019
    • Regis University
    Register

    44th Annual Colorado Municipal Clerks Institute

    July 7 - 12, 2019, Regis University

    Optional Pre-Institute PDO on Saturday, July 6, 2019 -   

    Separate registration: 

    Here is the schedule for the week: Institute Schedule 2019 Brochure.pdf

    For session descriptions and details, see the attached brochure:  2019 institute brochure.pdf

    This year, you can purchase your parking permit and extra tickets to the NOT TO BE MISSED "Murder at Forbidden Cavern" with your registration!

    Lodging available at the DoubleTree Westminster.  Be sure to reserve your room early!  To make your reservation, go to: 

    https://doubletree.hilton.com/en/dt/groups/personalized/D/DENNSDT-MCI-20190706/index.jhtml?WT.mc_id=POG

    • July 11, 2019
    • 5:30 AM - 9:30 AM
    • Adams Mystery Playhouse
    Register

    If you missed the opportunity to purchase a ticket to the Adams Mystery Playhouse "Murder at Forbidden Cavern" event during Institute (this is a "not to be missed" event!) and want to join us,  you can purchase a ticket here.  You are also welcome to bring guests!  Just indicate how many tickets you would like!  We will have a bus from Regis to the show and back.

    • July 12, 2019
    • 11:30 AM - 1:30 PM
    • Regis University, Mountain View Room, Claver Hall
    Register

    If you would like to attend ONLY CMCA business meeting and the Institute graduation on Friday July 12,  you can RSVP and join us!  

    • July 19, 2019
    • 8:30 AM - 3:30 PM
    • City of Yuma, 910 South Main Street, Yuma CO 80759
    Register

    This session is geared toward clerks with some election administration experience. Providing knowledge beyond the basic election class, this class will delve more completely into FCPA; petitions, including initiative, referendum, and recall; protest hearings; working with Titles 31 and 1.

    Host City/Clerk: Karma Wells, CMC, City Clerk/Treasurer

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Attendance and completion of assessment will earn 3 points toward IIMC certification


    • July 26, 2019
    • 8:30 AM - 3:30 PM
    • Town of Westcliffe, Westcliffe Town Hall, 1000 Main Street, Westcliffe CO
    Register

    This session is geared toward clerks with some election administration experience. Providing knowledge beyond the basic election class, this class will delve more completely into FCPA; petitions, UOCAVA, including initiative, referendum, and recall; protest hearings; signature verification, and working with Titles 31 and 1.

    Host City/Clerk: Town of Westcliffe, Kathy Reis, Town Clerk

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Attendance and completion of the assessment will earn 3 points toward your certification




    • August 02, 2019
    • 8:30 AM - 3:30 PM
    • Town of Rockvale, 154 Rockafellow Street, Rockvale CO 81244
    Register

    Description of PDO: Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Rockvale, Connie Gjelsness, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation and completion of the assessment will ear 3 points toward your CMC



    • August 16, 2019
    • 8:30 AM - 3:30 PM
    • Centennial Meeting Room, City of Montrose, 433 S. First Street, Montrose CO 81401
    Register

    Participants will learn the history of marijuana licensing in Colorado, the various marijuana license types, licensing steps, interest types, renewals, changes to and pending legislation.

    Host Clerk:  Lisa DelPiccolo, MMC, City Clerk, Montrose

    Trainer:  Laura Bauer, MMC, City Clerk, Commerce City

    • August 16, 2019
    • 8:30 AM - 3:30 PM
    • City of Boulder, Brenton Building, Conference Room 107-1st Floor, 1136 Alpine Avenue, Boulder CO 80304
    Register

    This session is all encompassing. You’ll learn all about the different types of liquor licenses and permits and the application process for each, including all necessary documentation to complete an application. The training will continue with coverage of some different “one-offs” including backdoor transfers done by corporate report of changes, donated alcohol for non-profits, contiguous modifications, transfers by order of court, and an overview of procedures for applications to be processed.

    SEATING IS LIMITED TO 15 PARTICIPANTS

    Host City/Clerk: City of Boulder, Kristen Teague, CMC, Licensing Operations Specialist III

    Trainers: Kristen Teague, CMC, Licensing Operations Specialist III, City of Boulder, AND Robin Eaton, CMC, Deputy City Clerk, City of Wheat Ridge

    Attendance and completion of the assessment will earn 3 points toward your CMC.


    • August 16, 2019
    • 8:30 AM - 3:30 PM
    • City of Arvada, Anne Campbell Room, 8101 Ralston Road, Arvada CO 80002
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: City of Arvada, Kristen Rush, City Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Attendance and completion of assessment will earn 3 points toward your CMC

    • August 23, 2019
    • 8:30 AM - 3:30 PM
    • Wheatland Conference Center, 208 main Avenue, Flagler CO 80815
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Flagler, Doris King, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • August 23, 2019
    • 8:30 AM - 3:30 PM
    • City of Canon City, City Hall, 128 Main Street (lower level), Canon City, CO 81212
    Register

    This session is geared towards clerks who've never run elections, haven't run an election in a while or who want a refresher. This class will discuss the basic requirements for running a candidate election, and will also touch on other types of elections.

    Host City/Clerk: City of Canon City, Cindy Foster Owens, City Clerk

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Attendance and completion of the assessment will earn 3 points toward your CMC.

    • September 13, 2019
    • 8:30 AM - 3:30 PM
    • Host City/Clerk: City of Steamboat Springs, Julie Franklin, City Clerk
    Register

    Description of PDO: This session is geared toward clerks with some election administration experience. Providing knowledge beyond the basic election class, this class will delve more completely into FCPA; petitions, including initiative, referendum, and recall; protest hearings; working with Titles 31 and 1.

    Host City/Clerk: City of Steamboat Springs, Julie Franklin, City Clerk

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Attendance and completion of the assessment will earn 3 points toward your MMC.

Past events

May 17, 2019 PDO: Fundamentals & Practicalities
May 17, 2019 PDO: Beyond Election Basics
May 10, 2019 PDO: Beyond Election Basics
May 10, 2019 PDO: How to Develop a Records Management Program – Records Inventories (NEW for 2019!) Basic Records Management: 2 hours / Records Inventories and management plan creation 2 hours
May 03, 2019 ALD: The Iron Lady: Margaret Thatcher, from Grocer's Daughter to Prime Minister
April 26, 2019 PDO: From Basic Liquor License Types to Backdoor Transfers
April 12, 2019 PDO: Marijuana Licensing in Colorado
March 22, 2019 Train the Trainer
March 14, 2019 Liquor Lunch and Learn
October 16, 2018 CMCA Athenian Dialogue
October 16, 2018 2018 CMCA Annual Conference
September 21, 2018 CMCA Athenian Leadership Dialogue
September 13, 2018 PDO: Meet and Greet with the State Archivist and Tour of State Archives #2
August 24, 2018 PDO: Liquor Apps Dirty Dozen Mistakes
August 24, 2018 PDO: Records Management- Moving Toward Electronic Records Management - Scanning and Tossing of Paper Records
August 17, 2018 PDO: Elections
August 17, 2018 PDO: Marijuana Licensing: "Getting in the weeds!"
August 03, 2018 The Super Savvy Liquor Clerk
July 13, 2018 Institute Graduation Luncheon Tickets
July 12, 2018 Guest Tickets for Institute "Murder at the Tiki Bar"
July 08, 2018 2018 Colorado Municipal Clerks Institute
July 07, 2018 Pre-Institute PDO: Fundamentals and Practicalities
June 22, 2018 PDO: Basic Liquor
June 22, 2018 2018 Summer Masters Academy
May 18, 2018 PDO: Fundamentals and Practicalities (formerly known as Nuts and Bolts)
May 11, 2018 PDO: Records Management- Moving Toward Electronic Records Management - Scanning and Tossing of Paper Records
May 10, 2018 PDO: Meet and Greet with the State Archivist and Tour of State Archives
May 04, 2018 PDO: Fundamentals and Practicalities (formerly known as Nuts and Bolts)
April 24, 2018 ARMA: Records & Information Management Spring Seminar
April 20, 2018 CMCA Athenian Leadership Dialogue
April 18, 2018 PDO: Marijuana Licensing: "Getting into the Weeds"
March 14, 2018 CML Webinar: Canvassing and Final Election Questions
March 13, 2018 Wyoming ARMA Spring Seminar
February 09, 2018 CMCA Athenian Leadership Dialogue
January 19, 2018 2018 Transition and Board Meeting
January 18, 2018 2018 Education Committee Meeting

    Colorado Municipal Clerks Association
    P. O. Box 350301
    Westminster, CO 80035

    CMCAClerks@gmail.com

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