Colorado Municipal 
Clerks Association     

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PRESIDENT'S MESSAGE     

by Lisa DelPiccolo

Moving Forward!

I’m finding that the 2019 Annual Conference theme, “All Aboard, Full Steam Ahead,” is a fitting theme for this entire year.

All Aboard!

We’re loading up the train.  We’ve got our committees set, we’ve got an excellent institute director, and a new conference coordinator.  But the Executive Board and the Membership Committee want to make sure no clerk is left behind.  If you know of a new clerk please let us know.  We want to provide a warm welcome including a list of resources for all clerks regardless of CMCA membership.

One of the most valuable resources is the Clerk Advisor Program offered through a collaborative effort by CMCA, Colorado Municipal League and CIRSA.  Any clerk in need of assistance can contact Karen Goldman for one-on-one guidance.  Please help us spread the word about this incredible resource, for a new clerk or any clerk in need of a helping hand.

Full Steam Ahead!

Also on board are PDO Coordinators and instructors.  PDO sessions are already set for several content areas, including marijuana licensing, records management, and elections.  The first Athenian Dialogue of the year will be hosted by the City of Thornton.  

Institute Director Kathie Novak is putting the details in place for the Institute for Municipal Clerks July 6-12, 2019.  Planning for the Annual Conference in Durango is also moving ahead.  The Conference Committee is meeting regularly to plan unique educational sessions and activities.  Again, we want to make sure no clerk is left behind.  Contact a member of the Scholarship Committee for information on Institute and Annual Conference scholarships. 

The Legislative Committee is also on board monitoring happenings at the State Capitol that could impact the role of the municipal clerk.  We’re fortunate to have them watching out for us and keeping us informed.

Another way to make sure everyone is on board is to maximize our communication tools, namely the website, Communique and the CMCA Facebook page.  We’d love to hear your ideas for articles and items to post.

Onward!


Thank You

A special thanks to our 2018 annual conference sponsors, click on their logo to be taken to their website. Take a few minutes and visit their sites, thanks!

RFP FOR 2021 & 2022 CONFERENCE HOSTING

RFP for 2021 and 2022 CMCA Annual Conference.pdf

RFP Submittal Form for 2021 and 2022 Conferences.pdf

Scholarships Now available FOR masters institute and summer institute Information

UPCOMING MEETINGS

Annual Conference Committee

Thursday, May 9, 1:00 p.m.

Conference Call


CMCA Board Meeting / Business Meeting

Thursday, June 20, 3:15 p.m. - 4:30 p.m.

CML Annual Conference - Breckenridge


CMCA Board Meeting / Business Meeting

Thursday, July 12, 11:30 a.m.

Regis University, Denver


hello colorado! town/city halls and other landmarks from across our great state

Upcoming events

    • April 26, 2019
    • 8:30 AM - 3:30 PM
    • City of Wheat Ridge, Police Department Training Room, 7500 West 29th Avenue, Wheat Ridge CO 80033
    Register

    This session is all encompassing. You’ll learn all about the different types of liquor licenses and permits and the application process for each, including all necessary documentation to complete an application. The training will continue with coverage of some different “one-offs” including backdoor transfers done by corporate report of changes, donated alcohol for non-profits, contiguous modifications, transfers by order of court, and an overview of procedures for applications to be processed.

    Host City/Clerk: City of Wheat Ridge, Robin Eaton, CMC, Deputy City Clerk

    Trainer: City of Wheat Ridge, Robin Eaton, CMC, Deputy City Clerk

    Attendance and completion of the assessment will earn 3 points toward your CMC.

    • May 03, 2019
    • 8:30 AM - 4:00 PM
    • City of Thornton Training Room 9500 Civic Center Drive Thornton CO 80229
    • 16
    Register

    Host Clerk:  Nancy Vincent, Senior Deputy Clerk, Thornton

    Facilitator: Margy Greer, MMC, City Clerk, Lakewood

    Whether you love her or hate her, Margaret Thatcher's impact on twentieth-century history is undeniable. From her humble, small-town upbringing to her rise to power as the United Kingdom's first female prime minister, to her dramatic fall from grace after more than three decades of service, celebrated biographer John Campbell delves into the story of this fascinating woman's life as no one has before. The result of more than nine years of meticulous research, The Iron Lady is the only balanced, unvarnished portrait of Margaret Thatcher, one of the most vital and controversial political figures of our time.

    You must read the book before attending the dialogue.  Book is available on Amazon.com

    This dialogue and completion of the assessment can earn 3 points toward your CMC or MMC.  

    • May 10, 2019
    • 8:30 AM - 12:30 PM
    • City of Gunnison, 201 W. Virginia Avenue, Gunnison CO 81230
    Register

    Come and learn how to develop a Records Management Program. Learn to determine what is a record, how to conduct and create record inventories, how to develop a Records Management Plan, and write a Records Management Manual for your staff.

    Host Clerk:  Erica Boucher, City Clerk, Gunnison

    Trainer: Barbara Setterlind, MMC, City Clerk, City of Centennial

    Participation in this PDO, and completion of the Assessment will earn 2 points toward your CMC.


      

    • May 10, 2019
    • 8:30 AM - 3:30 PM
    • City of Englewood, 1000 Englewood Parkway, Englewood CO 80110
    Register

    This session is geared toward clerks with some election administration experience. Providing knowledge beyond the basic election class, this class will delve more completely into FCPA; petitions, including initiative, referendum, and recall; protest hearings; working with Titles 31 and 1.

    Host Clerk: City of Englewood, Stephanie Carlile, CMC, City Clerk

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Participation and completion of the assessment will earn 3 points toward your CMC.

    • May 17, 2019
    • 8:30 AM - 3:30 PM
    • City of Loveland, 500 E. Third Street, Loveland CO
    Register

    This session is geared toward clerks with some election administration experience. Providing knowledge beyond the basic election class, this class will delve more completely into FCPA; petitions, including initiative, referendum, and recall; protest hearings; working with Titles 31 and 1.

    Host City/Clerk: Patti Garcia, CMC, City Clerk, City of Loveland

    Trainer: Karen Goldman, MMC, Former City Clerk and CML Clerks Advisory Program

    Attendance and completion of assessment will earn 3 points toward your CMC

    • May 17, 2019
    • 8:30 AM - 3:30 PM
    • Town of Hayden, 178 W Jefferson Avenue, Hayden CO 81639
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Hayden, Sharon Johnson, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • June 07, 2019
    • 8:30 AM - 3:30 PM
    • Town of Bennett, 207 Muegge Way, Bennett CO 80102
    Register

    LIQUOR: You’ll learn about basic liquor licensing applications, types of licenses, special event permits as well as modifications to premises, transfers of ownership, and more!

    RECORDS MANAGEMENT: Come and learn how to develop a Records Management Program. Learn to determine what is a record, how to conduct and create record inventories, how to develop a Records Management Plan, and write a Records Management Manual for your staff.

    Host City/Clerk: Town of Bennett, Lynette White, MMC, Town Clerk

    Trainers: Robin Eaton, CMC, Deputy City Clerk, City of Wheat Ridge Barbara Setterlind, MMC, City Clerk, City of Centennial

    Attendance and completion of assessments will earn 3 points toward your CMC


    • June 14, 2019
    • 8:30 AM - 3:30 PM
    • Town of Norwood, 1670 Naturita Street, Norwood CO 81423
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Norwood, Gretchen Wells, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • June 21, 2019
    • 8:00 AM
    • June 22, 2019
    • 5:00 PM
    • Marriott Residence Inn Breckenridge
    Register

    Our Annual Summer Masters Academy will once again follow the CML Conference - this year in Breckenridge.  The program is two full days of training on important topics you face as leaders and managers.  Friday brings a session on Project Management, as requested by our Education Committee.  Saturday will focus on your leadership development, with an Athenian Leadership Dialogue on "True North" by Bill George.

    See the brochure for all the information:  2019 Summer Academy Breck Flyer.pdf

    We have arranged a room block at the Marriott Residence Inn Breckenridge , for Friday and Saturday nights.  Special rate of $199/night.  Click here to reserve your room on or before May 20th, 2019: Group rate for Colorado Municipal Clerk Association 2019 Training

    • June 21, 2019
    • 8:30 AM - 3:30 PM
    • Town of Snowmass Village, Town Council Chambers, 130 Kearns Road, Snowmass Village CO
    Register

    Participants will learn the history of marijuana licensing in Colorado, the various marijuana license types, licensing steps, interest types, renewals, changes to and pending legislation.

    Host City/Clerk: Town of Snowmass Village, Rhonda Coxon, CMC, Town Clerk

    Trainer: Laura Bauer, MMC, City Clerk, City of Commerce City

    Participation and completion of the assessment will earn 3 points toward your CMC.

    • July 06, 2019
    • 8:30 AM - 3:30 PM
    • Regis University
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Institute Pre-Session

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

    • July 07, 2019
    • July 12, 2019
    • Regis University
    Register

    44th Annual Colorado Municipal Clerks Institute

    July 7 - 12, 2019, Regis University

    Optional Pre-Institute PDO on Saturday, July 6, 2019 -   

    Separate registration: 

    Here is the schedule for the week: Institute Schedule 2019 Brochure.pdf

    For session descriptions and details, see the attached brochure:  2019 institute brochure.pdf

    This year, you can purchase your parking permit and extra tickets to the NOT TO BE MISSED "Murder at Forbidden Cavern" with your registration!

    Lodging available at the DoubleTree Westminster.  Be sure to reserve your room early!  To make your reservation, go to: 

    https://doubletree.hilton.com/en/dt/groups/personalized/D/DENNSDT-MCI-20190706/index.jhtml?WT.mc_id=POG

    • July 12, 2019
    • 11:30 AM - 1:30 PM
    • Regis University, Mountain View Room, Claver Hall
    Register

    If you would like to attend ONLY CMCA business meeting and the Institute graduation on Friday July 12,  you can RSVP and join us!  

    • August 16, 2019
    • 8:30 AM - 3:30 PM
    • Centennial Meeting Room, City of Montrose, 433 S. First Street, Montrose CO 81401
    Register

    Participants will learn the history of marijuana licensing in Colorado, the various marijuana license types, licensing steps, interest types, renewals, changes to and pending legislation.

    Host Clerk:  Lisa DelPiccolo, MMC, City Clerk, Montrose

    Trainer:  Laura Bauer, MMC, City Clerk, Commerce City

    • August 16, 2019
    • 8:30 AM - 3:30 PM
    • City of Boulder, Brenton Building, Conference Room 107-1st Floor, 1136 Alpine Avenue, Boulder CO 80304
    Register

    This session is all encompassing. You’ll learn all about the different types of liquor licenses and permits and the application process for each, including all necessary documentation to complete an application. The training will continue with coverage of some different “one-offs” including backdoor transfers done by corporate report of changes, donated alcohol for non-profits, contiguous modifications, transfers by order of court, and an overview of procedures for applications to be processed.

    SEATING IS LIMITED TO 15 PARTICIPANTS

    Host City/Clerk: City of Boulder, Kristen Teague, CMC, Licensing Operations Specialist III

    Trainers: Kristen Teague, CMC, Licensing Operations Specialist III, City of Boulder, AND Robin Eaton, CMC, Deputy City Clerk, City of Wheat Ridge

    Attendance and completion of the assessment will earn 3 points toward your CMC.


    • August 23, 2019
    • 8:30 AM - 3:30 PM
    • Wheatland Conference Center, 208 main Avenue, Flagler CO 80815
    Register

    Nuts and Bolts for a Municipal Clerk’s Office. You’ll be introduced to everything from the history of the Clerk, writing resolutions and ordinances, the agenda process, minutes, Colorado Open Records Act (CORA), Conflicts of Interest law, reading the State Statutes, and more!

    Host City/Clerk: Town of Flagler, Doris King, Town Clerk

    Trainer: Margy Greer, City Clerk, City of Lakewood

    Participation in this PDO and completion of the assessment will earn 3 points toward your CMC.

Past events

April 12, 2019 PDO: Marijuana Licensing in Colorado
March 22, 2019 Train the Trainer
March 14, 2019 Liquor Lunch and Learn
October 16, 2018 CMCA Athenian Dialogue
October 16, 2018 2018 CMCA Annual Conference
September 21, 2018 CMCA Athenian Leadership Dialogue
September 13, 2018 PDO: Meet and Greet with the State Archivist and Tour of State Archives #2
August 24, 2018 PDO: Liquor Apps Dirty Dozen Mistakes
August 24, 2018 PDO: Records Management- Moving Toward Electronic Records Management - Scanning and Tossing of Paper Records
August 17, 2018 PDO: Elections
August 17, 2018 PDO: Marijuana Licensing: "Getting in the weeds!"
August 03, 2018 The Super Savvy Liquor Clerk
July 13, 2018 Institute Graduation Luncheon Tickets
July 12, 2018 Guest Tickets for Institute "Murder at the Tiki Bar"
July 08, 2018 2018 Colorado Municipal Clerks Institute
July 07, 2018 Pre-Institute PDO: Fundamentals and Practicalities
June 22, 2018 PDO: Basic Liquor
June 22, 2018 2018 Summer Masters Academy
May 18, 2018 PDO: Fundamentals and Practicalities (formerly known as Nuts and Bolts)
May 11, 2018 PDO: Records Management- Moving Toward Electronic Records Management - Scanning and Tossing of Paper Records
May 10, 2018 PDO: Meet and Greet with the State Archivist and Tour of State Archives
May 04, 2018 PDO: Fundamentals and Practicalities (formerly known as Nuts and Bolts)
April 24, 2018 ARMA: Records & Information Management Spring Seminar
April 20, 2018 CMCA Athenian Leadership Dialogue
April 18, 2018 PDO: Marijuana Licensing: "Getting into the Weeds"
March 14, 2018 CML Webinar: Canvassing and Final Election Questions
March 13, 2018 Wyoming ARMA Spring Seminar
February 09, 2018 CMCA Athenian Leadership Dialogue
January 19, 2018 2018 Transition and Board Meeting
January 18, 2018 2018 Education Committee Meeting

    Colorado Municipal Clerks Association
    P. O. Box 350301
    Westminster, CO 80035

    CMCAClerks@gmail.com

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