Colorado Municipal Clerks Association
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Records provide the information needed to manage municipal programs, have effective decision making, and ensure administrative continuity. Municipal records document the delivery of services, provide legal accountability, give evidence of the responsible management and expenditure of public funds, and document the historical development of government and the community.
Local Government records are:
- Held in public trust for the common good
- An essential informational resource for local government and its citizens
- An important historical asset
- Vital to continuity of municipal operations
Regarding mayor-council cities, C.R.S.§ 31-4-110 provides that the clerk has custody of all the laws and ordinances of the city council and is to keep a regular record of city council proceedings.
Relating to towns, C.R.S. §31-4-305 is similar to § 31-4-110 and directs the clerk to keep a true and accurate record of all the proceedings, rules, and ordinances made and passed by the board of trustees.
In practice, municipal clerks often find themselves entrusted with virtually all record keeping for the municipality. One of the exceptions to this is the criminal justice records, which are usually maintained by the police department or the court system. This should be noted in the municipality’s records plan manual.
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In-Person Visiting 1313 Sherman St. Room 120 Denver, CO 80203-2274 |
Phone 303-866-2358 |
Contacts: Aly Jabrocki- State Archivist Paul Levitt-Staff Archivist |
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